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In Re Estate of Young





Appeal by petitioner from the Circuit Court of Cook county; the Hon. STANLEY H. KLARKOWSKI, Judge, presiding. Heard in the first division of this court for the first district at the October term, 1951. Reversed and remanded with directions. Opinion filed March 18, 1952. Rehearing denied March 31, 1952. Released for publication April 1, 1952.


Rehearing denied March 31, 1952

On petition of appellant, Metropolitan Trust Company (hereinafter called petitioner), filed June 29, 1950, the probate court of Cook county expunged and vacated two orders: the first, entered March 20, 1950 nunc pro tunc as of May 8, 1947, discharging petitioner as adminstrator de bonis non of the estate of Stanley Young, deceased, and closing the estate; the second, entered June 8, 1950, reopening the estate and appointing Ruth Young, widow of deceased (hereinafter called respondent), administratrix de bonis non. On appeal the circuit court vacated and set aside the order of the probate court expunging and vacating these prior orders and approved and confirmed the appointment of respondent and the issuance to her of letters of administration. Petitioner appeals.

September 10, 1940, letters of administration were issued to respondent. She became a resident of Connecticut. June 28, 1944 her resignation as administratrix was accepted and petitioner was appointed administrator de bonis non. May 8, 1947 petitioner filed its "final account" in the usual form and praying that the administrator be discharged. Emmet J. Cleary, attorney for the widow and only heir of the deceased father of Stanley Young (he survived his son), objected to the discharge of the petitioner and the closing of the estate, because of litigation in the United States District Court in which his client was endeavoring to obtain for the estate the interest of Stanley Young in the estate of his deceased grandfather. Cleary and Halbert O. Crews, attorney representing petitioner, agreed that petitioner should not be discharged and that the estate should remain open. They made no change in the account. They left the courtroom believing that the administrator had not been discharged, nor the estate closed.

The routine procedure in the probate court is as follows: An account is filed in the courtroom of the assistant to the judge of the probate court who approves current and final accounts. He endorses on the account a memorandum or minute of his findings and order. The account then goes into the office of the clerk of the court, where it is kept for about a week when it and the endorsements thereon are photostatted by county employees in another office. The photostats are sent back in book form, numbered and marked "Deceased Final Accounts and Orders in the Probate court of Cook county." These books are permanent records of the probate court. The original account is kept in the files of the estate. When the assistant judge makes his order the clerk in his courtroom makes a minute of the order. This minute is entered in the clerk's docket at night. These minutes are retained about five months.

Petitioner's account was approved by Frederick B. Resag, assistant to the judge of the probate court. As shown by the photostatic Record Book No. 1325, he wrote on the account, "Notice to Counsel of Heirs. Notice to Creditors. All 1st, 3d & 4th Class Claims paid in full. Prorata share of 7th Class Claims paid. Estate exhausted as to time of filing this Final Account upon payment Cost of Administration Widow's Award & Claims set forth above. Costs paid to date. Final Account approved." He also stamped the account "Approved May 8, 1947, Probate Judge of Cook Co., Ill.," inserting between the date and title of office, "William F. Waugh, FBR." Some time after the account was photostatted he added to the above endorsement, on the same line and immediately after the words "Final Account approved," the following: "Adm W W A Disch." A similar notation appears in the clerk's docket immediately following the entry for May 8, 1947. It is contended that this notation in the docket is in different ink and in different handwriting than the other parts of the entry. By whom or when it was made does not appear. The entry in the docket, excepting the notation in controversy, is practically a verbatim copy of Resag's original endorsement.

May 19, 1949 the United States District Court decreed that the interest of Stanley Young in the estate of his grandfather descended to his heirs, legatees and devisees. This decree was affirmed by the circuit court of appeals and rehearing denied February 1, 1950. Certiorari was denied by the United States Supreme Court June 5, 1950. This interest may amount to $3,000,000. As these decisions were rendered the parties to this appeal became active.

October 5, 1949 an order was entered substituting Finn, Tollkuehn & Smith for Levinson, Becker, Peebles & Swiren (of which firm Crews is an associate) as attorneys for petitioner and directing that notice of all proceedings be given them. The appearance of the new attorneys for petitioner was filed the same day.

Cleary, a witness for respondent, who had returned to Chicago to re-establish her residence in Illinois, testified that in March 1950 he learned of the difference between the minute order on the final account and the photostatic record of the account; that respondent advised him that contrary to the information he had given her that the estate was open, the estate was closed; that a day or two later, on March 15, 1950, he examined the final account in the probate clerk's office and it was apparent that something had been added; that he ordered a certified copy of the final account and the next day made an additional order (the nature of this order is not shown), and an hour or so after the second order Resag called him on the telephone; that he went to Resag's courtroom, where the discrepancy and inconsistency in the orders on the final account and the photostatic record were discussed; that Resag, after talking with Crews on the telephone, told him, Cleary, that Crews said that Cleary was the only one objecting to the discharge of the administrator; that he, Cleary, said that was true, but "I withdraw my objections"; that he was then told by Resag to prepare a nunc pro tunc order; that Finn came in and Resag told Finn and Cleary to get together on some kind of an order and he would enter it; that on Monday, May 20th he took the nunc pro tunc order to Resag, who entered it and asked the witness to send a copy to Crews; that witness sent a copy to Crews that morning; he did not serve any notice about presenting the order of March 20th on Finn or anybody else. Crews testified that he had no notice or knowledge of the order of March 20, 1950 and had not seen a copy of it until the present proceedings were instituted. Finn denied that he talked with Cleary in Resag's courtroom. He testified that he came to Resag's office at the latter's request and was asked if he was present when the final account was presented; that he said "No" and suggested that Resag call Peebles' (Crews') office; that he left Resag's office feeling they would call him if they wanted him for anything; that he did not receive a notice of the nunc pro tunc order and first learned about it from the president of petitioner some 60 days, or something, afterwards; that he was just guessing at that.

Resag testified that he had been approving current and final accounts in decedent estates since his employment by the clerk of the probate court May 1, 1947 (only a week before he passed on this account); that he had no independent recollection of the estate of Stanley Young, deceased, prior to March 1950; that he did not know when he added the words "Adm W W A Disch," but that he is sure he added it at a date later than when he entered the balance of the order; that an order approving a final account without actually discharging the administrator is not in his opinion a proper order and he believed that at some subsequent date someone — it may have been someone in the clerk's office — pointed out there had not been a discharge of the administrator, and he added the notation on the account; that he believed the final account in the Record Book 1325 of Final Accounts reflects the condition of the last page at the time he wrote on it May 8, 1947; that in amending the order of May 8, 1947 he had no written memorials before him other than the final account; that not earlier than March 15th Cleary showed him the photostat he had ordered and the original final account, and he saw the difference; that he told Finn and Cleary to get together, otherwise he would entertain a motion to go into the question as to how he happened to make an addition to the order of May 8, 1947; that Cleary handed him the order (of March 20, 1950) and he asked if the parties agreed upon it, and Cleary replied "Yes"; that he signed the order; there was not any notice of the entry of the order that he knew about. There is a controversy as to whether Resag talked with Crews on the telephone on the day Cleary was first in Resag's office, or prior to the entry of the nunc pro tunc order.

The order entered was "on the court's own motion, it having come to the court's attention from the record and file in this case that, due to misprision, certain doubt, confusion and ambiguity exists as to the present status of this estate." After reciting the notice to heirs and creditors, payment of claims, exhaustion of estate as to time of filing the account, etc., stated in the original endorsement on the final account, the order reads: "It is hereby ordered, adjudged and decreed, nunc pro tunc as of May 8, 1947, upon good and sufficient memorials, including the order heretofore on May 8, 1947 entered in this cause: That the final account and report of Metropolitan Trust Company as Administrator De Bonis Non of the Estate of Stanley Young, Deceased, be and the same is hereby approved and confirmed; that the Metropolitan Trust Company is hereby discharged as the Administrator De Bonis Non of the Estate of Stanley Young, Deceased; and the Estate of Stanley Young, Deceased, is hereby closed."

On June 6, 1950, the day following the denial of certiorari in the litigation in the federal courts, respondent, represented by Cleary's firm, filed her petition for the reopening of the estate of Stanley Young and the appointment of herself as administratrix de bonis non. On June 8, 1950 her petition was granted and an order entered appointing her administratrix. June 29, 1950, petitioner filed its petition asking that the orders of March 20, 1950 (nunc pro tunc as of May 8, 1947) and June 8, 1950 be expunged from the records and vacated. Respondent answered and petitioner filed a reply. A hearing was had before the judge of the probate court, who found that no notice had been given of the entry of the nunc pro tunc order and granted the prayer of the petition. Respondent appealed. The parties stipulated that the case be heard in the circuit court on the transcript of proceedings in the probate court. The circuit court found that petitioner had actual notice through counsel of the nunc pro tunc order, denied the petition, and approved and confirmed the appointment of respondent and the issuance to her of letters of administration. The finding of the probate court is immaterial. The judgment before us is that rendered by the circuit court. Barnes v. Earle, 275 Ill. 381; Schwartfager v. Schwartfager, 330 Ill. App. 111. Since the testimony was not taken orally in open court in the circuit court, we may examine and pass upon the evidence de novo. Warren v. First Nat. Bank of Columbus, 149 Ill. 9, 20.

[3-13] The first question to be determined is the validity of the nunc pro tunc order. It is a final, appealable order. Unless it is void, not merely erroneous, it cannot be vacated on motion made more than 30 days after its entry. Petitioner contends that the order is void because it was entered without notice to petitioner or its attorneys, and because it attempts to create or supply an order as of May 8, 1947 which was in fact never made or entered. As said by the Second Division of this court in City of Chicago v. Evon, 339 Ill. App. 580, "The only office of a nunc pro tunc order is to give effect to orders concededly entered. A court cannot, under the guise of correcting its record, put upon it an order or judgment which never in fact had been made or entered." In Wesley Hospital v. Strong, 233 Ill. 153, the court said:

"The fact that a particular order has been made by the court at a previous term, if it is not of record, can only be shown `by the production of some note or memorandum from the records or quasi records of the court, or by the judge's minutes, or some entry in some book required to be kept by law, or in the papers on file in the cause. It cannot be ...

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